EEC pays you based on enrollment — not on whether children show up each day. Understanding how the reimbursement system works will help you bill correctly and avoid payment denials or recoupment.

Enrollment-Based, Not Attendance-Based

As of 2024, EEC reimburses providers based on whether a child has an active authorization and placement in the CCFA system — not purely on daily attendance. This means:

• If a child is enrolled and authorized, you are generally entitled to reimbursement even on days the child is absent
• EEC measures enrollment using quarterly enrollment averages
• Reimbursement does NOT require a child to physically attend each day, as long as proper enrollment conditions are met

This is an important shift from prior policy and is codified in the Jan 2026 regulations.

Rates

EEC sets daily reimbursement rates by:

• Age group (infant, toddler, preschool, school-age)
• Program type (licensed center, licensed family child care, informal care)
• Schedule (full-time vs. part-time)

We do not publish exact rates here because they change periodically. Refer to the current FY rate tables on EEC's website, or contact your CCR&R's CCFA Administrator for your specific rate.

School-age billing note: On days when school is in session, school-age children are billed at before/after school rates only. Full-day payment applies on school vacation days, school holidays, early release days (when more than 6 hours of care is provided), and school closure days.

Enrolled but Not Attending

EEC will pay reimbursement for a child who is enrolled but not currently attending, provided all of the following conditions are met:

• The child has an active authorization and a placement entered in CCFA
• The parent provides written notice confirming their intention for the child to remain enrolled without attending
• You engage with the family at least twice a month (a verbal check-in counts)
• The parent is current on paying parent fees
• The parent reauthorizes on time — payment will not continue past the authorization end date

Important: EEC will only pay one provider at a time. If a parent holds enrollment at your program while the child attends another program, you will not be reimbursed. Any written notice from the parent is effective the date submitted — it cannot be backdated.

When EEC Can Deny Reimbursement

EEC may deny reimbursement when:

• The care provided does not meet EEC health and safety standards
• The care is not in the best interest of the children served
• You fail to follow EEC regulations, policies, procedures, or contract requirements

No Reimbursement After Non-Approved Break in Care

If a child's financial assistance is terminated due to a non-approved break in care (30 consecutive days of non-attendance in a 12-month authorization, or 20 in a provisional), EEC will not reimburse you for care provided after the termination date. See Attendance Tracking (2.7) for how to avoid this.

How Payment Flows

For voucher providers: your CCR&R's CCFA Administrator processes billing. Reimbursement goes from EEC to the CCR&R, which then pays you.

For contracted programs: EEC pays directly based on your contract terms.

If you have billing questions or a reimbursement was denied, your first call is to your CCR&R's CCFA Administrator.

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Next Steps

• How does attendance affect billing? See Attendance Tracking (2.7)
• When a family leaves: See When a Family Leaves — The 14-Day Notice (2.5)
• Billing errors and improper payments: See Provider Improper Payments and Fraud (2.9)
• Contact your CCR&R for current rate tables and billing questions
• EEC website for current FY rate tables